ECW Minutes

                                                ECW by Zoom 10/26/2020

​Minutes of ECW mtg 1-22-2021 by zoom

Hi everyone, present at today's meeting were myself, Barb Chaney, Adair Heard, Janice Wolcott, and Julie Balestreri.
 
Janice opened the meeting with a reading from Max Lucado.
 
Barb gave the financial report:  we made $2010 at the Christmas Bazaar!  Woo Woo
Our finances are in good shape.
 
We started brainstorming.  Ideas included:
*Moving the date of the bazaar to November if we do a live event.
 
*Adding an additional fundraiser in the summer months.
 
*Making only swags and centerpieces, no wreaths.
 
*Explored a variety of possible fundraisers.
 
*Determined we will sell pies again.  Barb will check with the high school to determine the h.s. clubs pie-selling events are scheduled so we won't overlap.  When we'll sell them tbd.
 
*We'll explore holding an outdoor food event for the summer to include vendors with possibly food trucks and licensed home-based food preparers selling their goods.  Janice will check with Polk County Health Department to determine if Covid would restrict this event. Lori will post on Dallas FB sites an invitation for licensed food folks to voice an interest to participate. 
 
*Decided not to plan for a Spring tea given Covid restrictions.
 
 
Next meeting:  Monday March 1st via Zoom.  I will send out the Zoom link again in a reminder closer to the meeting date.  Mark your calendars!  

Present:  Barb, Lori, Charlotte, Adair, Julie, Janice
Bazaar:  Addresses for bazaar purchasing:  Facebook:  St. Thomas Episcopal Church, Dallas, OR  or  email:  stthomasbazaar2020@gmail.com  Online Sale from Nov. 1 to Nov. 30th              
Janice suggested passing these addresses out to friends when selling them pies and reminding them about curb side pickup on December 5th from 11 AM- 2 PM socially distanced and masked.
Note Cards:  10 different pictures of the stained glass windows at church.  We will bundle them, 5 cards per packet with 2 different packs Group A and Group B.  Sell them for $10 for five cards.  Cards will be at church and need to be folded and placed with envelopes in clear plastic bags which Charlotte will drop off at church.  Can pick up cards to fold and bag after Saturday.
Raffle Basket: Chocolate and wine needed ---drop off at church                              Raffle tickets $1/ticket or $5/6 tickets will be sold online.
Pies: Julie emphasized money and orders need to reach her by November 13th.  Lori listed the pies on her Facebook page and they are selling themselves. Discussion about direct deposit into ECW account, check with Lori or Linda about this.  Remind people about curbside pickup unless you volunteer to deliver the pies yourself.  Pies need to be paid for when orders received.
Masks:  There are over 50 Christmas masks made.  Price set at $5.00                      Sizes for adults and children
Silver Plate:  Some silver plate items are available for sale.
Swags, Wreaths, Peace Symbols:  to be made at church on December 1.  Darcy, Sally and Lori will supply greens
Neck Scarves:  made by Lori’s friend
PayPal account:  set up so people can pay online without having to have a PayPal account themselves
Week of December 1:  Day and time tbd-Gift basket assembly, swags and wreaths made, chocolate covered prunes assembled, purchased orders assembled and tagged.
Pie pickup by Julie and Sally
ECW:    
Pledge discussed.  We have been donating $180 per month but only $1,444 left in ECW account.  Pledge will be $100 a month.  If the Bazaar is successful and other fund raisers, more money will be donated to the church
Adopt a Family:  Julie will head this up.  She will sign up for a smaller family.  She will send details when she has them
All Saints Day: Adair asks that pictures of our loved ones be sent to her by this coming Friday, October 30th.
Date Next Meeting:  November 24th 11 AM via Zoom—watch for invitation and join us.
Notes submitted by Janice

                           Notes from ECW Meeting September 3, 2020

Present: Lori, Linda, Sue, Charlotte, Julie, Sally, Darcy, Darla, Adair and Janice
Devotion by Janice Lord’s Prayer by all
Treasurer Report by Linda: $1,984
Business: Bazaar Dec. 5 th
Lori: Bazaar Chair person
 Chocolate covered prunes from Dan and Caprice: will be made after orders are received. Each
6 oz. package will be sold for $5. Our profit will be $3 a box.
Julie: sheets for orders of Willamette Valley Pies were passes out and prices listed
 Willamette Valley Pies Lg 9” pies $15, Artisan $15, Cream $15, Mini Pies 6 for $30
 Julie has the price list/order list if more are needed
 Pies will be picked up by Sally and Julie on Friday Dec. 4 th
 Pies will be stored in a freezer that Adair and Fred are donating to the church
 All pies will be paid for when ordered either in person or online
 All checks made out to St. Thomas ECW
 All orders are to be called to Julie by November 13 th
Lori: All sales start October 1 st via Facebook or in person for the pies
Flyers for the Bazaar passed out. email address for info: stthomasbazaar@gmail.com
The first 50 orders will receive a St. Thomas shopping bag
If there are bags left over they will be sold for $1.50
If making anything for sale, Janice masks, Charlotte a quilt, Raffle basket, these items need to
be at church by October 22 nd so Lori can publish pictures online.
Suggestion that everything that is not eatable will be sprayed with disinfectant
Suggestion men could be couriers, delivering items to homes if people not able to come to
church for pickup
Darcy: Swags and Wine and Chocolate Raffle basket
Volunteers regarding cutting greens—possibly Sally and Dana, Lori, Darcy ?
3 or 4 people will gather at church and socially distance while creating swags
At least 25 swags will be made a few days prior to Bazaar (more if selling well online)
Dawn suggested making swags in shape of Peace symbol, she will get forms
Orders for swags could be obtained when pre-selling pies
Chocolate and wine needed for raffle basket just leave at the church
Last year’s left over bazaar stuff will be checked for swag decorations, after the temperatures cool
Discussion about receiving all money, even from online orders prior to event. (this problem resolved
without the Zoom meeting originally planned)
All orders will be assembled with purchaser’s name on Dec 4—Volunteers needed
Brief meeting after church picnic in park on September 18 th
Notes submitted by Janice Wolcott

ECW Meeting Monday February 5, 2018

Present:  Adair, Dawn, Barb, Jo, Arlene, Darla, Sue, Ann, Janice
Started with update on Linda Dawson’s status in the hospital with pain.  Send cards to her home
Devotion:  Led by Janice based on James 2: 26. “As the body without the spirit is dead, so faith without deeds is dead.”  This is the Scripture James 2 uses as their guide for their twice weekly dinners.
Barb shared a thank you letter from Adopt a Family.  We all agreed to support a family or two next year.
Free Breakfast:  Saturday 10th 9-10

• Table cloths and china will be used:  Action:  Dawn will get table cloths (vinyl)
• Menu developed.  Action:  Dawn will purchase the food--$100 donated toward this purchase  Food will used for Free Breakfast and Shrove Tuesday Pancake Supper
• Jo reminded us we need to be more than cooks and wait staff but also sit at the table and share  breakfast with our guests
• Set-up:  Late Friday morning
• Flyers made:  Action  Janice will post them in neighborhood by church, at the agencies in town
  • And up at the trailer park across the DMV

Willamette Convocation will meet at St. Thomas on February 24th from 10-12

• Items needed for that are fruit/pastries/cheese  Barb volunteered to purchase
• Set up can be done the 23rd for the meeting planning on possibly 30 people

 
Easter:  Set up Saturday March 31st

• ECW will decorate Dawson Hall and assist Altar Guild to decorate the church
• Food for Easter:  goodies and fruit –sign up sheet will go up closer to date
• A-Frame will go out on the lawn to invite people to church services and Easter
  • Egg hunt
  • Any contributions accepted for Easter Egg hunt—cost needs to be shared

Spring Tea:  April 21st

• If you have not signed up to host a table do so soon.  We hope to have 10 round tables with 6 guests at each table….hostess is responsible for bringing her guests and the center piece for her table  $10 per adult  $5 per child
• Jo mentioned there are yellow table clothes in the closet which have never been used
• Ideas of things to do with children after the tea was mentioned—making bonnets or hats for little boys discussed
  • There are only 6 round tables so more round tables will need to be borrowed for the tea

​Next Meeting:  Monday March 19th at 11 AM
Minutes by Janice

Minutes  ​​June 1, 2016

Present:  Father Fred, Adair, Charlotte, Sheila, Shirley, Sue, Barb, Cheryl, Linda Smith, Linda Dawson, Ann, Darla and Darcy, Arleen, Cherie, Jo, Janice

Jo had an opening reflection/prayer.  She welcomed Father Fred to our meeting.

Treasurer’s Report:  Balance $10,079.00.   Expenses this month:  payment to church of $175

New Business:  Rummage Sale August 19 and 20th from 9 – 2.  Linda Dawson chair-person.  August 1st is the first date items should be brought to the church and stored in the conference room.  Work will start in the Sunday school room and the conference room with Dawson Hall being utilized the week starting August 15th.  Suggestions were made about what to bring, condition of items etc.  Cheryl will create a flyer to give to the parishioners and friends of the church who bring items.

Next event is Jazz Fest on Sunday September 11th.  A brief summary about the Jazz Fest was shared with the newcomers.  The recipients of the event are:  Sable House, CASA and the Free Medical Clinic. This is not an ECW event, but a church-wide event with many chores prior to September 11th, such as ticket sales and at the event itself. 

Election of Officers:  Barb Chaney was nominated to become the next president of ECW.  She accepted.  Linda Dawson will remain treasurer.

Old Business:  Outreach Events:

• Province VII ECW Retreat at Menucha in Corbett on the Gorge August 26-28th
• Diocesan ECW Spirituality Day at Good Samaritan in Corvallis Sept 10—retired Presiding Bishop Katharine keynote speaker---check with Jo about reservations

Father Fred spoke about the importance of ECW as part of the whole church.  We all are the church and need to work together with all members of the congregation.  He said the ECW needs to have By-Laws and officers including a Vice President and Secretary.  Jo said she had a copy of generic ECW by-laws.  Father Fred mentioned how the BAC had discussed the condition of the stove and the refrigerator, but Carl had said he would like to see the electricity in the kitchen updated/improved instead of purchasing new appliances at present.  Sheila said she is a licensed electrician and offered to check out the wiring in the kitchen.

Closing prayer by Father Fred

Minutes submitted by Janice Wolcott
​
Next Meeting:  September 7, 2016 6:00 PM